Student Records - Family Educational Rights and Privacy Act (FERPA) Student Release of Information
The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. They are:
- The right to inspect and review the student's education records within 45 days of
the day Allan Hancock College receives a request for access. Students should submit
to the Director of Admissions Office written requests that identify the record(s)
they wish to inspect. The director will make arrangements for access and notify the
student of the time and place where the records may be inspected. If the records are
not maintained by the Admissions and Records Office, the student shall be advised
of the correct official to whom the request should be addressed.
- The right to request the amendment of the student’s education records that the student
believes is inaccurate. Students may ask Allan Hancock College to amend a record that
they believe is inaccurate. They should write the director, clearly identify the part
of the record they want changed, and specify why it is inaccurate. If Allan Hancock
College decides not to amend the record as requested by the student, the student shall
be notified of the decision and advised as to his or her right to a hearing regarding
the request for amendment. Additional information regarding the hearing procedures
will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained
in the student's education records, except to the extent that FERPA authorizes disclosure
without consent. One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school official is a
person employed by Allan Hancock College in an administrative, supervisory, academic,
research, or support staff position (including law enforcement personnel and health
staff); a person or company with whom Allan Hancock College has contracted (such as
an attorney, auditor, collection agent, degree conferral & transcript processing agent,
document managing agent, and placement sites for internship or similar student work/study
opportunities); a person serving on the Board of Trustees; a student serving on an
official committee, such as a disciplinary or grievance committee, or assisting another
school official in performing his or her tasks; consultants, volunteers or other outside
parties to whom Allan Hancock College has outsourced institutional services or functions
that it would otherwise use employees to perform. A school official has a legitimate
educational interest if the official needs to review an education record in order
to fulfill his or her professional responsibility. As allowed within FERPA guidelines,
Allan Hancock College may disclose education records without consent to officials
of another school, upon request, in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Allan Hancock College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education,
400 Maryland Avenue,
SW., Washington, DC, 20202-4605
At its discretion, Allan Hancock College may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated Directory Information at Allan Hancock College includes the following: name, date and place of birth, dates of attendance, most recent previous public or private school attended, major field of study, hometown, participation in officially recognized activities and sports, weight and height, and high school of graduation of athletic team members; degrees and awards received by students, including honors, scholarships awards, athletic awards, and deans list recognition.
Students may withhold Directory Information by notifying the director of Admissions in writing; please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request. Requests for non-disclosure will be honored by Allan Hancock College for no more than one academic year. Re-authorization to withhold Directory Information must be filed annually in the Admissions and Records Office.
For additional information on FERPA or student confidentiality contact Admissions and Records at 805 922-6966 ext. 3323 or 3266.